The key to being a successful in business or personal life is well time management. You need to manage time effectively if you’re going to be successful. As an entrepreneur, youmay be frequently interrupted or pulled in different directions. Whileyou cannot eliminate interruptions, you do get a say on how much timeyou will spend on them and how much time you will spend on the thoughts, conversations and actions that will lead you to success.
Personal goal setting is essential for time management, because goals give you a destination and vision to work toward. When you know where you want to go, you can manage your priorities, time, and resources to get there. Goals also help you decide what’s worth spending your time on, and what’s just a distraction.
Have you experienced too many days of mind-numbing work, only to be faced with the realization that you haven’t accomplished a fraction of what you’d intended?
Of course, this happens to everyone occasionally, but if it is becoming a routine occurrence in your life, it’s time to do some sober introspection so that you can make the necessary changes.
Each of us has beengranted a twenty-four hour day. How we manage those twenty-four hourswill be the most important factor in determining our success or failure. Time is a precious resource and we have each received equal portions,but the way we spend this time will result in many different outcomes.Time cannot be bought or sold. Therefore, this priceless resource mustbe spent wisely.
“Saying no to futile causes can recapture valuable time which will improve your productivity.”
Prepare in Advance
First, prepare your work list for the following day the evening or night before.
The best exercise is for you to plan your entire next day as the last thing you do before coming home from work. When you plan your day the nightbefore, your subconscious then goes to work on your plans and goalswhile you are asleep. Very often you will wake up in the morning with ideas and insights that apply to the work of the day.
A majorbenefit of preparing your daily list the night before is that thisexercise lets you sleep more soundly. A major reason for insomnia isyour lying awake trying not to forget to remember everything that youhave to do the following day.
Once you have written downeverything you have to do on your list, it clears your mind and enablesyou to sleep deeply. This will help you increase productivity throughout the next work day.
Masterful time management
Masterful time management is not just task oriented, it is people oriented as well. You canmultiply success by utilizing the talents of others. This will increaseyour available time and energy. Good people skills enable you tosuccessfully enlist the help of others. In short, learn to delegateeffectively. Those who try to do everything themselves usually fail.
Set Daily Goals With Reminders
Every day comes with new tasks to accomplish. Make it easy for yourself tocomplete each task by taking life one day at a time. Do you have a hugereport due next month? Consider what you’ll do each day to finish itinstead of waiting until the last minute. Use apps like Google Calendarto stay on top of your daily goals. You can set up reminders to stayorganized and make sure you don’t forget anything.
If youhave adopted the mantra, “Never do today what you can postpone untiltomorrow,” or if you view tomorrow as an acceptable labor-saving device, you have a procrastination problem. Unfulfilled tasks are a distraction that interfere with our ability to be productive individuals. They turn our focus from the task at hand to those tasks not done.
Complete Most Important Tasks First
It’s easy to start your day with the simplest tasks. It makes you feel likeyou’re accomplishing something even when you’re avoiding your bigproject. But by the time you’re done with your less important tasks,you’re already worn out and even more reluctant to start on yourpriority work.
Switch things up and perform the most importanttasks first. It will be a relief once you’re done, and the rest of yourday will run more smoothly.
Accept the reality of To-Do List
I’m not a proponent ofdaily “to do” lists, largely because they become unrealistically longand often cannot be completed. This leads to frustration, contributes to your sense of failure and, as a result, robs you of ambition andmomentum. In my view it is more productive to develop long range plans,up to a year out. This provides you an overview of where you are going,keeping you on track but reducing day-to-day anxieties. This keeps you motivated because by completing a task you can see the progress towardyour goals.
Understand your personal goal
Work with, not againstyour internal clock—Understand your personal rhythms. Get in touch withyour internal clock. Most of us think of this in terms of being a“night” person or “day” person, but it is more than that. Everyone haspeak hours for energy, productivity and focus. These vary from person to person. Learning when you are at your best will allow you to scheduleyour most arduous tasks during your personal peak performance times.
Speak openly about yourgoals and objectives. This will provide you with an added incentive tosee them through because others can hold you accountable.
Increase Productivity With Prime Time
Organize your life so that you are doing creative work during your internal ‘‘prime time.’’
Your internal prime time is the time of day, according to your body clock,when you are the most alert and productive. For most people, this is inthe morning. For some people, however, it is in the evening.Occasionally, a writer, an artist, or an entertainer may find that her prime time is in the early hours of the morning.
It is importantthat you be aware of your internal prime time so that you can scheduleyour most important projects accordingly to increase productivity. Yourmost important work usually requires that you be at your very best,rested, alert, and creative. What time of the day do you most feel thisway?
You must also be aware of external prime time. This is thetime when your customers or clients are most readily available. Eachperson should give some thought to structuring their day for both theirexternal and internal prime times.
Multi-tasking is afigment of the imagination.
No one can truly focus on multiple tasks atone time! Doing something well demands focus and single-tasking is theonly way to achieve that focus. Moreover, single-tasking allows you tomaintain that focus through to the next task because your mind is clear. Does texting while driving make for a good outcome?
“Finish one small piece at a time. Consider this as “the journey of 1000 miles begins with a single step” philosophy.” (Quotes)
All work and no play
Awell-rested person is a more productive person, but beyond rest, maketime for recreation. Allow yourself the time necessary to relax and“smell the roses.” There are no firm and fast rules here. Some peopleneed six hours of sleep, others need eight. Relaxation and recreationmean different things to each of us. The point is to refuel by gettingthe appropriate rest and recreation that meets your needs.
Any activity or conversation that’s important to your success should have a time assigned to it. To-do lists get longer and longer to the point where they’re unworkable. Appointment books work. Schedule appointments with yourself and create time blocks for high-priority thoughts, conversations, and actions. Schedule when they will begin and end. Have the discipline to keep these appointments.